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Step by Step Guide

Whether you are a first time landlord, experienced landlord or property investor – we have the industry experience and expertise to tailor our services to your needs.

Below is a helpful step by step guide, explaining the letting process and how our relationship will develop.

Step 1: Initial Meeting

Whether you would initially like to call into our office; or arrange to meet at your property, we are flexible and available to co-ordinate a suitable time any day of the week!
During this meeting we can discuss & advise on the following;

  • Overview of the current rental market
  • Your priorities & preferences
  • Address any queries you may have
  • Agree what type of service is most suited to your needs
  • Current rental value
  • Advice on preparing the property for market

Step 2: Documentation

Once we receive your instruction to proceed, you will be required to sign a ‘Letter of Engagement’ (in line with the National Property Services Regulatory Authority’s code of practice).
We will also require you to provide a certified copy of your ID and copy of a recent utility bill. For more information on how Borgman Earls Lettings handle your personal data, please visit:
A copy of the BER (Building Energy Rating) Certificate must also be provided for the property before advertising can commence.

Step 3: Marketing

In order to showcase your property in its best light we will secure a full selection of quality images. These, along with a detailed description will be displayed on our website & & other social media.
We keep an active data base of professional tenants, & will immediately contact all suitable parties & invite them to view your property.
With your agreement we will provide a free, eye catching signboard, and in our experience this will significantly increase the level of enquiry.

Step 4: Access

In order to carry out viewings on your behalf, we will require a set of keys (together with any additional access information), which will be held securely at all times. We will inform you of our viewing times in advance, giving as much notice as possible.

Step 5: Viewings

All tenants will be initially vetted before viewings are confirmed. In this way we are confident that the people we are meeting match the right profile for your property.
All viewings will be accompanied, and we will take the time to speak with each individual to find out more about them, and assess their interest.
We know feedback is important, & therefore we will update you after each visit to your property.

Step 6: Securing the tenant

We will follow up with each viewer, & all offers made will be put forward to you. We will provide you with a full profile of the prospective tenant(s) to assist you in making a decision.
Our aim is to secure the best calibre of tenant, at the highest possible rent.

Offers accepted are subject to the provision of valid and suitable references. All tenants must provide the following documents to us;

  • Employer reference
  • Financial reference
  • Previous landlord reference
  • Copy of photo ID
  • PPS number

All referees will be contacted, and references stringently checked & validated.

Step 8: Collection of Deposit

We will arrange collection of the agreed deposit from your tenant; and this will be transferred to you once the letting is complete.

Step 9: Tenancy Agreement & Documentation

We will arrange the tenancy agreement on your behalf. Two copies will be signed by the tenant(s) before the handover of keys.
Tenants will be required to complete a standing order form for all future rental payments.
We will ensure this standing order is set up on time.
The tenancy will be registered on time with the RTB (Residential Tenancies Board). Cost of registration is currently €90.

Step 10: Moving In / Starting off on the right foot…

In order to start off “on the right foot” it is important that your property is completely ready for the arrival of your tenants.
The property must be fully cleaned throughout; appliances checked; and any outstanding maintenance issues resolved.
We require full sets of keys for each tenant, along with any other relevant access details.
On the day the tenants move in we will meet them at our office for the completion of paper work, collection of first month’s rent & hand over of keys.
Meter readings will be taken and utility accounts transferred on the day.
We will confirm that the letting process has been completed; and provide you with the tenants contact details if required.

Step 11: Completion of your account

Your account will be processed within 5 working days.
We will transfer your funds (minus our fees) into your preferred bank account.
Both copies of the tenancy agreement will be posted to you for your signature along with your invoice.

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